MRO Quality Data Manager2020-01-28T21:23:32+00:00

SwainSmith’s customizable Quality Data Manager™ gives you the power to keep your data squeaky clean.

Once you achieve data quality,

you’ve got to keep it

Use our Quality Data Manager for continuous data cleansing

Get the Quality Data Manager™ Demo

Once you achieve data quality,

you’ve got to keep it.

Use our Quality Data Manager™ for continuous data cleansing.

Get the QDM Demo & Data Sample

The fourth Synergy™ platform, Quality Data Manager™, helps organizations maintain a clean and structured MRO material master. Manage your catalog setup requests and normalize item records prior to entry in the system to create a user experience that minimizes time and resources spent on MRO data management.

Quality Data Manager

SwainSmith’s Quality Data Manager™ (QDM) enables the standardization and enrichment of MRO data used to identify a wide variety of indirect materials, such as pipes, valves, seals, bearings, supplies and associated plant equipment.

Our taxonomy, the Noun-Modifier-Attribute (NMA) Dictionary, is the international standard for describing industrial MRO parts and supplies.

Our QDM and parts cleansing, standardization and enrichment services, form the foundation for a variety of comprehensive parts optimization solutions providing our customers with tangible and sustainable benefits.

QDM houses the SwainSmith Noun-Modifier-Attribute (NMA) Dictionary, the most widely used cataloging methodology in the world today.

The NMA Dictionary is used for managing vast inventories of maintenance, repair and operations (MRO) parts such as pipes, valves, bearings, associated plant equipment and general supply items.

Mastering Your MRO Catalog

The MRO parts information of many asset-intensive organizations is composed of unstructured “free-form” text, entered in a variety of ways, which results in item descriptions that are incomplete, inconsistent and non-comparable.

SwainSmith helps solve this “toxic” data problem through the NMA Dictionary. Once implemented, our customers begin realizing the benefits of structured, accurate and accessible MRO information.

Our NMA Dictionary has been developed over the past 20 years by industry and commodity domain experts in support of MRO professionals who procure, manage, supply and utilize millions of MRO items on a daily basis.

A Proven Methodology

The NMA Dictionary is a two-tiered classification schema (with an optional third-tier “upper classification” level) that provides a consistent and repeatable set of rules to characterize and catalog inventory.

The NMA Dictionary consists of a family of mutually-exclusive Nouns/Class (a proper name such as “Valve”) and Modifiers/Sub-Class (a descriptive word or phrase such as “Gate”), as well as associated Characteristics that describe general part attributes (such as “Size,” “Pressure Rating” and “Connection”) and Values which describe specific Characteristics (such as “6-inch”).

Compatible with all EAM/CMMS and ERP systems.

Tangible & Sustainable Benefits

The NMA Dictionary creates significant savings through:

  • Identification of duplicate inventory
  • Avoidance of false stock-outs
  • Simplification of inventory searches
  • Reduction in equipment downtime
  • Realizing maximum benefits from ERP/EAM systems

Customizable to each client’s needs, NMA contains:

  • 4,000 Noun/Modifier Pairs
  • 15,000 Definitions & Modifier/Sub-Class Pairs Guidelines
  • 2,000 Synonyms • 29,000 Sample Values
  • 9,000 Characteristics


Taking your MRO data from toxic to tremendous

Slide the button below to view a sample data transformation.



New MRO record setup is a snap with QDM

Streamline catalog setup requests, make it easier on the requestor, throw away that dated catalog setup spreadsheet and use Quality Data Manager™ to request new catalog additions. Users enter their catalog setup requests online and then submit that record for review and approval by the Catalog Manager.

Easy to use, web-based interface

Easy to use, web-based interface

Quickly add materials or parts records

Quickly add materials or parts records

Customizable to fit your data structures

Customizable to fit your data structures

Manage your MRO data better, starting now

It’s a mountain of work to establish accurate and complete MRO data for achieving full value from your EAM system. So once you do, don’t let it slip back into disarray. Use SwainSmith’s Quality Data Manager™ to keep your data pristine and your reporting effective.

Get the Quality Data Manager DEMO

Get the Quality Data Manager™ DEMO

Start managing your data quality, better.

It’s a mountain of work to establish accurate and complete MRO data for achieving full value from your EAM system. So once you do, don’t let it slip back into disarray. Use SwainSmith’s Quality Data Manager to keep your data pristine and your reporting effective.

Get the QDM DEMO and Data Cleansing sample

But first, start with a solid data foundation

Infor EAM

Toxic data may be causing your EAM system to underperform

MRO Data Cleansing + Governance

Our comprehensive MRO Data Cleansing process brings integrity and usefulness to your Infor EAM system’s information. Then keep it that way with our customizable Quality Data Manager tool.learn more >>

Infor EAM

Turbo charge your EAM system reporting with accepted industry data standards

EAM Master Data Library™

Build and power your EAM/CMMS system with the gold-standard EAM Master Data Library.™ Includes 2,165+ failure-action codes across 210+ equipment classes that drive rich, actionable reporting. learn more >>

Related Blog Articles

MRO Materials Management Policy

Did you know that MRO storeroom operations are the #1 driver of maintenance costs, lost productivity, and extended equipment downtime?

An Asset Management SOP

Does your organization rely on its physical assets for success? If so, consider an asset management standard operating procedure (SOP). An asset management SOP is a detailed, written process on how to best manage the organization’s physical assets...

An EAM Model – What your EAM System might be Missing

The design, implementation, and improvement of an organizational enterprise asset management (EAM) Model is an internationally accepted and recognized approach to enterprise asset management. Both PAS 55 and ISO 55000, global international asset management standards, recommend that multi-site, asset-intensive organizations develop an EAM Model to govern and standardize asset management.

Download eBook